Instructions for Authors of accepted papers, SOSP 15

Instructions for Authors of accepted papers, SOSP 15

Date: Sat, 08 Jul 95 12:06:47 -0700
From: Mark Weiser
Dear Authors:

Below are detailed guidelines on submitting your hard-copy camera-ready paper to me for inclusion in the proceedings. You will also need to provide your paper electronically to Andrew Birrell for the CD-ROM.

I also encourage you to put your paper up on your own web page, and send me the URL. I will create an SOSP web page with links pointing to the accepted SOSP papers. (For reasons of copyright complications I am not offering to put your paper on my web server.)

Please note that the page limit on your paper is 14 (fourteen) pages. According to standard calculations, a 16 page one column 10 point paper (the one we accepted) ought to only take 12 pages in 9 pt 2 column (the format specified below). So 14 pages should give you a little room to expand and respond to referees requests.

Please let me know of any concerns or problems.

(There may be the opportunity for you to purchase a few additional pages for your paper at $100/page. If you really really need this, contact me.)

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Dear Author:

Enclosed please find the guidelines and pertinent information for submission of your paper for the ACM Symposium on Operating Systems Principles 1995 (SOSP'95).


Please submit 2 camera-ready copies (produced on a high-resolution out-put device) of your manuscript, as well as the electronic version. The camera-ready format for 8 1/2" x 11" paper is:

2 column:

Font: English Times or Times Roman 9 over 10 pt. Column width: 3.33" 2 column gutter: .33" Left and Right Margin: from edge .75" Top margin: .75" Bottom margin: 1.00" Copyright space on 1st page: lower left column 1"

The enclosed ACM copyright form must be signed and returned with your paper. I caution you that ACM will not publish any paper that is not accompanied by a signed copyright form. In those cases where there is more than one author per paper, the first-named (assumed senior) author only must sign.

Please federal express or mail your paper and signed copyright form planning arrival by August 18, 1995 to: Mark Weiser Xerox PARC 3333 Coyote Hill Rd. Palo Alto CA 94304 415-812-4406

Please let me know if I can be of further assistance.

Sincerely, Paul Rivera, Program Director ACM SIG Services

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March 7, 1995

Copyright 1995 (c) by Association for Computing Machinery (ACM). Permission to copy and distribute this document is hereby granted provided that this notice is retained on all copies and that copies arenot altered.


The purpose of this document is to describe the ACM copyright policies from the author's perspective.


ACM is moving to shift its publication operation from paper-only journals and magazines to electronic distribution from a structured database. The first elements of this shift will be visible in spring 1995. ACM will provide print versions of publications as long as there is a market for them. This is being done to accommodate a shift in author and reader practices that are accompanying the emergence of world wide network services.

By the end of the decade, we envisage a world of scientific and technical publishing with three main characteristics. First, the definitive versions of works will be stored in a network of databases, offering new kinds of services such as browsing, searching, extracting, and repackaging; simple pricing schemes will be used to collect nominal fees from those who have not subscribed to the database services. Second, the servers constituting the network will be maintained by copyright holders as a service to authors and readers. Third, active links will be a standard form of connection among works; they will serve both as citations and as automatic means of obtaining copies on demand.

1. Before Publication

As you prepare a work for publication, you usually go through a period of passing drafts among interested associates for comment, and then, after submission to an editor, a period of review and revision. The editor will not ask you to transfer copyright until the paper is accepted.

When you submit the work for consideration by an ACM editor, you should include this notice on your personal copy posted on servers:

This work has been submitted for publication. Copyright may be transferred without further notice and this version may no longer be accessible.

You should also keep in mind that ACM and other publishers have a policy that authors submit a work for consideration by only one editor at a time. If you feel it is necessary to submit the same work (or substantially the same versions) to two editors at once, disclose this fact to them. It will save you a lot of lasting embarrassment later when the reviewers catch the duplicate submission.

2. Copyright Transfer and Notice

When your work is accepted for publication, the editor will ask to transfer copyright to ACM. When you have signed the copyright form, you should incorporate the citation and the ACM copyright notice into all your copies of your work. The copyright notice authorizes a wide range of copying for personal or noncommercial classroom use. It informs readers and others who want to make other kinds of copies how to do so easily and painlessly via an electronic address . This is the notice:

Copyright (C symbol) 199x by the Association for Computing Machinery, Inc. Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that new copies bear this notice and the full citation on the first page. Copyrights for components of this WORK owned by others than ACM must be honored. Abstracting with credit is permitted.

To copy otherwise, to republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee. Request Permissions from Publications Dept, ACM Inc., Fax +1 (212) 869-0481, or .

3. Rights Retained by Authors

As part of a copyright transfer to ACM, the original copyright holder (you or your employer) retains a) all other proprietary rights to the work such as patent, b) the right to reuse, without fee, in future works of the Author's own, provided that the ACM citation and ACM copyright notice are included, c) the right to post a personal copy on non-ACM servers for limited noncommercial distributions, again provided that the ACM copyright notice is attached to the personal copy and that the server prominently displays a general policy notice about use of copyrighted works it contains (see below), and d) organizations who originally owned copyright may distribute copies of works of their employees within the organization.

4. Publication and Storage of Works

In the future, "publication" is going to mean that an ACM editor has declared your work acceptable after a review process. The individual reader will decide whether or when to obtain a printed copy. The editor who has accepted your paper for publication will place it in the ACM digital library and will notify all members and subscribers whose profiles match the subject of your paper. Your paper will become immediately accessible to the world as part of the ACM literature. There will be no publication delay. The copy of your work placed in the ACM digital library will be known and maintained as the definitive copy (reference copy) of your work. As part of the copyright transfer process after acceptance, you will beasked to transfer a copy to ACM in one of the several standard formats that ACM supports.

5. Links

It is becoming standard to use links in the World Wide Web as a method of connecting components of works. This is already a new practice that was not contemplated at the time the ACM copyright policies were formulated. ACM encourages the widespread distribution of links to the definitive versions of ACM copyrighted works and does not require authors to obtain prior permission to include such links in their works.

A link is a string that, when interpreted by an appropriate program, will access an object elsewhere in a network and fetch a copy of it to the local machine. Examples are hypertext links, URLs (universal resource locators on the WWW), and document handles. Under this definition, standard bibliographic citations can be links when processed by an appropriate intelligent agent.

In its copyright policies, ACM treats links as citations. As an author, you can create links to other objects on the Web without having to obtain prior permission from the copyright holders of the objects to which your links point. A reader who decides to use a link to obtain a copy will negotiate access with the copyright holder. For example, an ACM member may access an ACM copyrighted work for free, while others may have to pay a fee.

You may choose to embed a copyrighted object in your work rather than placing a link there. In that case, as in the past, you need to obtain the copyright holder's permission. You should inform the copyright holder that your work will always be distributed as a whole and that anyone who wants to extract the holder's component will be asked to get their own permission. At the location of the object in your work, you should include a notice "Included here by permission, (c) by ".

There is an exception to this rule. If you create a work whose pattern of links substantially duplicates a copyrighted work, you should get prior permission from the copyright holder. For example, if you decided to put together a "Table of Contents for the Current Issue of TODS" -- consisting of citations and active links to personal copies of the articles in the latest issue of TODS -- you would need ACM permission since you are reproducing an ACM copyrighted work. If all the links in your "Table of Contents" pointed to the ACM definitive versions, ACM would probably give permission because then you are simply advertising ACM works. To avoid misunderstandings, it is best to consult with ACM before duplicating an ACM work with links.

Although this general scheme facilitates your work as an author, you should keep your reader constantly in mind. If your readers find that it is expensive to use your work because you depend on links to expensive, copyrighted objects, your readers will be less inclined to read it. You will want to make sure that links point to copyright holders who charge nominal or no fees, and in some cases you will want to obtain prior permission from a copyright holder to include a link that can be exercised without fee. ACM intends to offer services that will help you with this, although such services are not yet available.

Service providers do not need to obtain prior permission from ACM to locate and dispense links to the ACM definitive versions of works, but they do need permission if they are making, collecting, or distributing copies of ACM copyrighted works.

6. Personal Copies

You will undoubtedly want to store a personal copy of your ACM copyrighted work on a server in your organization. This will allow you access to it for reuse and will allow your organization to make internal distributions.

You may also have in mind that you can help your potential readers by giving them free access to your personal copy. If you do this, you are committing to provide a service to your readers that must be maintained for a long time. The problem with personal copies is that they can easily become unavailable if you change jobs, your server changes names, the server crashes, and so on. Readers who link to your personal copy may find themselves suddenly and without warning unable to use the link. It will be to your advantage, as well as that of other authors who link to your work, to let ACM maintain the definitive copy; you need only to place a link to the ACM copy in your personal collection and to encourage all your readers to link the ACM copy. The ACM copy will be available continuously and cheaply in a familiar archive no matter where you are.

ACM offers the following guideline regarding your distributions of personal copies of your ACM copyrighted work. If the number of people who have access to the distribution is less than 1% of the ACM membership (currently, 1% is 800 people), you do not need prior permission for the distribution. If the number is larger, you should get permission from ACM and the copies should cite that permission.

7. Distributions from non-ACM Servers

When ACM grants permission to post ACM copyrighted works on non-ACM servers, ACM requires that the server prominently display a general notice alerting readers to their obligations under the copyright laws. A sample of such a notice appears below. You should make sure that any server on which you post ACM copyrighted versions of your works bears such a notice.

SAMPLE OF SERVER NOTICE. The documents contained in these directories are included by the contributing authors as a means to ensure timely dissemination of scholarly and technical work on a non-commercial basis. Copyright and all rights therein are maintained by the authors or by other copyright holders, notwithstanding that they have offered their works here electronically. It is understood that all persons copying this information will adhere to the terms and constraints invoked by each author's copyright.

These works may not be reposted without the explicit permission of the copyright holder.

8. Until the ACM Database is On-Line

ACM plans to start accumulating definitive versions of works beginning in April 1995, and to gradually gather and digitize copies of prior works. Until this archive is made accessible as the ACM digital library and is certified to be dependable, ACM will depend on Authors and organizations to maintain the definitive versions. The ACM will make a general announcement to all Authors when this time has come. Until that time, the 800 person guideline will have no effect.

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____________________________________________________________ Title of Work

____________________________________________________________ Author(s)

____________________________________________________________ Publication or Conference Name and Date


Copyright to the above work (including without limitation, the right to publish the work in whole or in part in any andall forms of media, now or hereafter known) is hereby transfered to the ACM (for U.S. Government work, to the extent transferrable*) effective as of the date of this agreement on the understanding that the work has been accepted for publication by ACM.

However, each of the Authors retain the following rights:

(1) All other proprietary rights except copyright (and the publication rights transferred to ACM), such as patent rights.

(2) The right to reuse, without fee, in future works of the Author's own provided that the ACM citation and Copyright notice are included.

(3) The right to post a personal copy on non-ACM servers for limited noncommercial distributions, provided that the ACM Copyright notice is attached to the personal copy and that the server prominently displays a general policy notice (see sample of Server

Notice in accompanying Author's Guide, section 7) about the use of copyright works it contains.

(4) Employers who originally own copyright may distribute copies of works of their employees within the employer's organization.

This Form must be signed by the Author or, in the case of a "work made for hire," by the employer and must be received by ACM, Inc. -See Box C- before processing of the manuscript for publication can be completed. Authors should understand that consistent with ACM's policy of encouraging dissemination of information each published paper will appear with the following notice:

"Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than ACM must be honored. Abstracting with credit is permitted. To copy otherwise, to republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee."

________________________________________ Signature

________________________________________ Title, if not Author

________________________________________ Date


This certifies that the above author(s) wrote the paper (a) as part of work as U.S. Government employees or, (b) as other noncopyrightable work.

________________________________________ Signature

________________________________________ Agency

________________________________________ Title, if not Author

________________________________________ Date Signed ACM rev. 4/95


Author(s): Please return this form to:

For conference papers, please send this form to the Program Chair/Proceedings Editor.

For journal papers, please send this form to

(PAGE 2)

TO: Authors Submitting Papers for Publication by ACM FROM: ACM Director of Publications SUBJECT: ACM Copyright Procedures

Thank you for submitting a paper for publication by ACM, Inc. ACM's publications are read throughout the world, and we must deal with requests for reprinting, republishing, redistributing, digitizing, posting to servers, translating, anthologizing, and other actions.

It is the policy of ACM to own the copyrights on its technical publications to protect the interests of ACM, its Authors and their employers, and at the same time to facilitate the appropriate reuse of this material by others.

United States Copyright Law requires that the transfer of copyright of each contribution from the Author to ACM be confirmed in writing. It is necessary that Authors sign either Part A or Part B of the ACM Copyright Form and return it with the manuscript to the address on the Form (see "Author's Guide To ACM Interim Copyright Policies," sections 1-2).

If you are employed and you prepared your paper as part of your job, the rights to your paper may initially rest with your employer. In that case, when you sign the ACM Copyright Transfer Form, we assume you are authorized to do so by your employer. If not, it should be signed by someone so authorized.

For jointly authored papers, an original signature is required from one (assumed senior) Author only. However, we assume all Authors have been advised and have consented to the terms of this Form.

Authors who are U. S. Government employees and/or whose papers are not copyrightable as part of certain Government contract work, are not required to sign Part A, but all coauthors outside the Government contract are.

Part B of the Form is to be used instead of Part A only if any or all Authors are U. S. Government employees and they prepared the paper as part of their job, or the work is an uncopyrightable product of a Government contract.

ACM Authors have all the rights scientific authors have historically enjoyed, including the right to present orally the submitted or similar material in any form; the right to reuse in future works of the Author's own with notice and credit to ACM; the right to republish in any form of media with notice and credit to ACM, in works published by the employer or for the employer's internal business purposes; the right to reproduce and distribute for peer review in reasonable quantities (see "Author's Guide To ACM Interim Copyright Policies," sections 5-7); and all proprietary rights other than copyright.

Although it is not part of ACM's policy to grant Authors or their organizations the sole right to approve permissions for republishing by third parties, ACM always seeks the approval of its Authors, for jointly authored papers the first-named (assumed senior) Author only, in weighing such requests. This is done as a matter of professional courtesy.

------- End of Forwarded Message

----------- Spoken: Mark Weiser Email: URL:

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Mark Weiser (
last updated July 16, 1995