Below are detailed guidelines on submitting your hard-copy camera-ready paper to me for inclusion in the proceedings. You will also need to provide your paper electronically to Andrew Birrell for the CD-ROM.
I also encourage you to put your paper up on your own web page, and send me the URL. I will create an SOSP web page with links pointing to the accepted SOSP papers. (For reasons of copyright complications I am not offering to put your paper on my web server.)
Please note that the page limit on your paper is 14 (fourteen) pages. According to standard calculations, a 16 page one column 10 point paper (the one we accepted) ought to only take 12 pages in 9 pt 2 column (the format specified below). So 14 pages should give you a little room to expand and respond to referees requests.
Please let me know of any concerns or problems.
(There may be the opportunity for you to purchase a few additional pages for your paper at $100/page. If you really really need this, contact me.)
------- Forwarded Message
Dear Author:
Enclosed please find the guidelines and pertinent information for submission of your paper for the ACM Symposium on Operating Systems Principles 1995 (SOSP'95).
AS INDICATED ON THE PAPER, IT IS PARTICULARLY IMPORTANT THAT YOU LEAVE SUFFICIENT SPACE IN THE LOWER LEFT CORNER OF THE FIRST COLUMN ON THE FIRST PAGE FOR ACM TO FILL IN THE COPYRIGHT INFORMATION. THERE IS A 14 (FOURTEEN) PAGE LIMIT ON YOUR PAPER.
Please submit 2 camera-ready copies (produced on a high-resolution out-put device) of your manuscript, as well as the electronic version. The camera-ready format for 8 1/2" x 11" paper is:
2 column:
Font: English Times or Times Roman 9 over 10 pt. Column width: 3.33" 2 column gutter: .33" Left and Right Margin: from edge .75" Top margin: .75" Bottom margin: 1.00" Copyright space on 1st page: lower left column 1"
The enclosed ACM copyright form must be signed and returned with your paper. I caution you that ACM will not publish any paper that is not accompanied by a signed copyright form. In those cases where there is more than one author per paper, the first-named (assumed senior) author only must sign.
Please federal express or mail your paper and signed copyright form planning arrival by August 18, 1995 to: Mark Weiser Xerox PARC 3333 Coyote Hill Rd. Palo Alto CA 94304 415-812-4406
Please let me know if I can be of further assistance.
Sincerely, Paul Rivera, Program Director ACM SIG Services
---------------------------------------------------------------------------- -------------------------------------------------------------------------- 2)
AUTHOR'S GUIDE TO ACM INTERIM COPYRIGHT POLICIES
March 7, 1995
Copyright 1995 (c) by Association for Computing Machinery (ACM). Permission to copy and distribute this document is hereby granted provided that this notice is retained on all copies and that copies arenot altered.
============================================
The purpose of this document is to describe the ACM copyright policies from the author's perspective.
BACKGROUND
ACM is moving to shift its publication operation from paper-only journals and magazines to electronic distribution from a structured database. The first elements of this shift will be visible in spring 1995. ACM will provide print versions of publications as long as there is a market for them. This is being done to accommodate a shift in author and reader practices that are accompanying the emergence of world wide network services.
By the end of the decade, we envisage a world of scientific and technical publishing with three main characteristics. First, the definitive versions of works will be stored in a network of databases, offering new kinds of services such as browsing, searching, extracting, and repackaging; simple pricing schemes will be used to collect nominal fees from those who have not subscribed to the database services. Second, the servers constituting the network will be maintained by copyright holders as a service to authors and readers. Third, active links will be a standard form of connection among works; they will serve both as citations and as automatic means of obtaining copies on demand.
1. Before Publication
As you prepare a work for publication, you usually go through a period of passing drafts among interested associates for comment, and then, after submission to an editor, a period of review and revision. The editor will not ask you to transfer copyright until the paper is accepted.
When you submit the work for consideration by an ACM editor, you should include this notice on your personal copy posted on servers:
This work has been submitted for publication. Copyright may be transferred without further notice and this version may no longer be accessible.
You should also keep in mind that ACM and other publishers have a policy that authors submit a work for consideration by only one editor at a time. If you feel it is necessary to submit the same work (or substantially the same versions) to two editors at once, disclose this fact to them. It will save you a lot of lasting embarrassment later when the reviewers catch the duplicate submission.
2. Copyright Transfer and Notice
When your work is accepted for publication, the editor will ask
to transfer copyright to ACM. When you have signed the copyright
form, you should incorporate the citation and the ACM copyright
notice into all your copies of your work. The copyright notice
authorizes a wide range of copying for personal or noncommercial
classroom use. It informs readers and others who want to make other
kinds of copies how to do so easily and painlessly via an
electronic address
Copyright (C symbol) 199x by the Association for
Computing Machinery, Inc. Permission to make digital or
hard copies of part or all of this work for personal or
classroom use is granted without fee provided that copies
are not made or distributed for profit or commercial
advantage and that new copies bear this notice and the full
citation on the first page. Copyrights for components of this
WORK owned by others than ACM must be honored. Abstracting with
credit is permitted.
To copy otherwise, to republish, to post on servers or to
redistribute to lists, requires prior specific permission
and/or a fee. Request Permissions from
Publications Dept, ACM Inc.,
Fax +1 (212) 869-0481, or
3. Rights Retained by Authors
As part of a copyright transfer to ACM, the original copyright
holder (you or your employer) retains a) all other proprietary
rights to the work such as patent, b) the right to reuse,
without fee, in future works of the Author's own, provided that
the ACM citation and ACM copyright notice are included, c) the
right to post a personal copy on non-ACM servers for limited
noncommercial distributions, again provided that the ACM copyright
notice is attached to the personal copy and that the server prominently
displays a general policy notice about use of copyrighted works it
contains (see below), and d) organizations who originally owned
copyright may distribute copies of works of their employees within the
organization.
4. Publication and Storage of Works
In the future, "publication" is going to mean that an ACM editor
has declared your work acceptable after a review process. The
individual reader will decide whether or when to obtain a printed
copy. The editor who has accepted your paper for publication will
place it in the ACM digital library and will notify all members
and subscribers whose profiles match the subject of your paper.
Your paper will become immediately accessible to the world as part
of the ACM literature. There will be no publication delay.
The copy of your work placed in the ACM digital library will be
known and maintained as the definitive copy (reference copy) of
your work. As part of the copyright transfer process after acceptance, you
will beasked to transfer a copy to ACM in one of the several standard
formats that ACM supports.
5. Links
It is becoming standard to use links in the World Wide Web as a
method of connecting components of works. This is already a new
practice that was not contemplated at the time the ACM copyright
policies were formulated. ACM encourages the widespread
distribution of links to the definitive versions of ACM
copyrighted works and does not require authors to obtain prior
permission to include such links in their works.
A link is a string that, when interpreted by an appropriate
program, will access an object elsewhere in a network and fetch
a copy of it to the local machine. Examples are hypertext
links, URLs (universal resource locators on the WWW),
and document handles. Under this definition, standard
bibliographic citations can be links when processed by an
appropriate intelligent agent.
In its copyright policies, ACM treats links as citations. As an
author, you can create links to other objects on the Web without
having to obtain prior permission from the copyright holders
of the objects to which your links point. A reader who decides
to use a link to obtain a copy will negotiate access with the
copyright holder. For example, an ACM member may access an ACM
copyrighted work for free, while others may have to pay a fee.
You may choose to embed a copyrighted object in your work rather
than placing a link there. In that case, as in the past, you
need to obtain the copyright holder's permission. You should
inform the copyright holder that your work will always be
distributed as a whole and that anyone who wants to extract the
holder's component will be asked to get their own permission.
At the location of the object in your work, you should include a
notice "Included here by permission, (c) by
There is an exception to this rule. If you create a work
whose pattern of links substantially duplicates a copyrighted
work, you should get prior permission from the copyright
holder. For example, if you decided to put together a "Table of
Contents for the Current Issue of TODS" -- consisting of
citations and active links to personal copies of the articles in
the latest issue of TODS -- you would need ACM permission since
you are reproducing an ACM copyrighted work. If all the links in
your "Table of Contents" pointed to the ACM definitive versions,
ACM would probably give permission because then you are simply
advertising ACM works. To avoid misunderstandings, it is best
to consult with ACM before duplicating an ACM work with links.
Although this general scheme facilitates your work as an author,
you should keep your reader constantly in mind. If your
readers find that it is expensive to use your work because you
depend on links to expensive, copyrighted objects, your readers
will be less inclined to read it. You will want to make sure
that links point to copyright holders who charge nominal or no
fees, and in some cases you will want to obtain prior
permission from a copyright holder to include a link that can be
exercised without fee. ACM intends to offer services that will
help you with this, although such services are not yet available.
Service providers do not need to obtain prior permission from
ACM to locate and dispense links to the ACM definitive
versions of works, but they do need permission if they are
making, collecting, or distributing copies of ACM
copyrighted works.
6. Personal Copies
You will undoubtedly want to store a personal copy of your ACM
copyrighted work on a server in your organization. This will
allow you access to it for reuse and will allow your
organization to make internal distributions.
You may also have in mind that you can help your potential
readers by giving them free access to your personal copy. If
you do this, you are committing to provide a service to your
readers that must be maintained for a long time. The problem
with personal copies is that they can easily become unavailable
if you change jobs, your server changes names, the server
crashes, and so on. Readers who link to your personal copy may
find themselves suddenly and without warning unable to use the
link. It will be to your advantage, as well as that of other
authors who link to your work, to let ACM maintain the
definitive copy; you need only to place a link to the ACM copy
in your personal collection and to encourage all your readers to
link the ACM copy. The ACM copy will be available continuously
and cheaply in a familiar archive no matter where you are.
ACM offers the following guideline regarding your distributions
of personal copies of your ACM copyrighted work. If the number of
people who have access to the distribution is less than 1% of
the ACM membership (currently, 1% is 800 people), you do not
need prior permission for the distribution. If the number is
larger, you should get permission from ACM and the copies should
cite that permission.
7. Distributions from non-ACM Servers
When ACM grants permission to post ACM copyrighted works on
non-ACM servers, ACM requires that the server prominently
display a general notice alerting readers to their obligations
under the copyright laws. A sample of such a notice appears
below. You should make sure that any server on which you post
ACM copyrighted versions of your works bears such a notice.
SAMPLE OF SERVER NOTICE.
The documents contained in these directories are included
by the contributing authors as a means to ensure timely
dissemination of scholarly and technical work on a
non-commercial basis. Copyright and all rights therein
are maintained by the authors or by other copyright
holders, notwithstanding that they have offered their
works here electronically. It is understood that all
persons copying this information will adhere to the terms
and constraints invoked by each author's copyright.
These works may not be reposted without the explicit
permission of the copyright holder.
8. Until the ACM Database is On-Line
ACM plans to start accumulating definitive versions of works
beginning in April 1995, and to gradually gather and digitize
copies of prior works. Until this archive is made accessible as the
ACM digital library and is certified to be dependable, ACM will
depend on Authors and organizations to maintain the definitive
versions. The ACM will make a general announcement to all Authors
when this time has come. Until that time, the 800 person guideline will
have no effect.
----------------------------------------------------------------------------
--------------------------------------------------------------------------
3)
HERE IS THE ACM COPYRIGHT FORM TO GO OUT WITH THE AUTHOR'S LETTER, AND THE
GUIDE TO ACM COPYRIGHT POLICIES. THIS IS THE LAST ITEM IN THIS MESSAGE TO
YOU.
ACM COPYRIGHT FORM
____________________________________________________________
Title of Work
____________________________________________________________
Author(s)
____________________________________________________________
Publication or Conference Name and Date
A. TRANSFER OF COPYRIGHT AGREEMENT
Copyright to the above work (including without limitation,
the right to publish the work in whole or in part in any
andall forms of media, now or hereafter known) is hereby
transfered to the ACM (for U.S. Government work, to the
extent transferrable*) effective as of the date of this
agreement on the understanding that the work has been
accepted for publication by ACM.
However, each of the Authors retain the following rights:
(1) All other proprietary rights except copyright (and the
publication rights transferred to
ACM), such as patent rights.
(2) The right to reuse, without fee, in future works of the
Author's own provided that the
ACM citation and Copyright notice are included.
(3) The right to post a personal copy on non-ACM servers for
limited noncommercial
distributions, provided that the ACM Copyright notice
is attached to the personal copy
and that the server prominently displays a general
policy notice (see sample of Server
Notice in accompanying Author's Guide, section 7) about
the use of copyright works it
contains.
(4) Employers who originally own copyright may distribute
copies of works of their
employees within the employer's organization.
This Form must be signed by the Author or, in the case of a
"work made for hire," by the employer and must be received
by ACM, Inc. -See Box C- before processing of the manuscript
for publication can be completed. Authors should understand
that consistent with ACM's policy of encouraging
dissemination of information each published paper will
appear with the following notice:
"Permission to make digital or hard copies of part or all of
this work for personal or classroom use is granted without
fee provided that copies are not made or distributed for
profit or commercial advantage and that copies bear this
notice and the full citation on the first page. Copyrights
for components of this work owned by others than ACM must be
honored. Abstracting with credit is permitted. To copy
otherwise, to republish, to post on servers or to
redistribute to lists, requires prior specific permission
and/or a fee."
________________________________________
Signature
________________________________________
Title, if not Author
________________________________________
Date
B. *DECLARATION FOR U.S. GOV'T WORK
This certifies that the above author(s) wrote the paper
(a) as part of work as U.S. Government employees or,
(b) as other noncopyrightable work.
________________________________________
Signature
________________________________________
Agency
________________________________________
Title, if not Author
________________________________________
Date Signed ACM rev. 4/95
C. WHERE TO RETURN THIS FORM
Author(s): Please return this form to:
For conference papers, please send this form to the Program
Chair/Proceedings Editor.
For journal papers, please send this form to
Permissions@acm.org.
(PAGE 2)
TO: Authors Submitting Papers for Publication by ACM
FROM: ACM Director of Publications
SUBJECT: ACM Copyright Procedures
Thank you for submitting a paper for publication by ACM,
Inc. ACM's publications are read throughout the world, and
we must deal with requests for reprinting, republishing,
redistributing, digitizing, posting to servers, translating,
anthologizing, and other actions.
It is the policy of ACM to own the copyrights on its
technical publications to protect the interests of ACM, its
Authors and their employers, and at the same time to
facilitate the appropriate reuse of this material by others.
United States Copyright Law requires that the transfer of
copyright of each contribution from the Author to ACM be
confirmed in writing. It is necessary that Authors sign
either Part A or Part B of the ACM Copyright Form and return
it with the manuscript to the address on the Form (see
"Author's Guide To ACM Interim Copyright Policies," sections
1-2).
If you are employed and you prepared your paper as part of
your job, the rights to your paper may initially rest with
your employer. In that case, when you sign the ACM Copyright
Transfer Form, we assume you are authorized to do so by your
employer. If not, it should be signed by someone so
authorized.
For jointly authored papers, an original signature is
required from one (assumed senior) Author only. However, we
assume all Authors have been advised and have consented to
the terms of this Form.
Authors who are U. S. Government employees and/or whose
papers are not copyrightable as part of certain Government
contract work, are not required to sign Part A, but all
coauthors outside the Government contract are.
Part B of the Form is to be used instead of Part A only if
any or all Authors are U. S. Government employees and they
prepared the paper as part of their job, or the work is an
uncopyrightable product of a Government contract.
ACM Authors have all the rights scientific authors have
historically enjoyed, including the right to present orally
the submitted or similar material in any form; the right to
reuse in future works of the Author's own with notice and
credit to ACM; the right to republish in any form of media
with notice and credit to ACM, in works published by the
employer or for the employer's internal business purposes;
the right to reproduce and distribute for peer review in
reasonable quantities (see "Author's Guide To ACM Interim
Copyright Policies," sections 5-7); and all proprietary
rights other than copyright.
Although it is not part of ACM's policy to grant Authors or
their organizations the sole right to approve permissions
for republishing by third parties, ACM always seeks the
approval of its Authors, for jointly authored papers the
first-named (assumed senior) Author only, in weighing such
requests. This is done as a matter of professional courtesy.
------- End of Forwarded Message
-----------
Spoken: Mark Weiser Email: weiser@ubiq.com
URL: http://www.ubiq.com/weiser.html
Mark Weiser (weiser@ubiq.com).Return to SOSP-15 main page.
last updated July 16, 1995